1. Who operates EasyHRMS
EasyHRMS is operated by Anvi Infosolutions (“we”, “us”, or “our”). Companies that subscribe to EasyHRMS generally decide which employee information is entered and how it is used. For that company-managed information, your employer is normally the data controller or responsible organisation and we process the information to provide EasyHRMS.
2. Information we process
Depending on the modules enabled by your employer, EasyHRMS may process:
- Identity and contact information, including name, email, phone number, address, date of birth, profile photograph, and employee identifier.
- Employment and organisation information, including department, designation, office, manager, work schedule, joining details, and employment status.
- Attendance information, including check-in and check-out time, work mode, notes, device metadata, and precise foreground location when a user initiates a location-based attendance action.
- Leave, holiday, work-from-home, overtime, approval, reimbursement, training, performance, recruitment, and related workflow records.
- Payroll, salary, tax, statutory, bank, payslip, and benefit-related information when those modules are used.
- Family, education, experience, emergency-contact, and uploaded document information supplied through profile workflows.
- Authentication and security information, such as password hashes, Google identity references, access tokens, device installation identifiers, IP address, and security/audit logs.
- Communications and support information that you send to us.
3. How we collect information
Information may be provided by you, your employer or authorised HR administrators, generated when you use EasyHRMS, or received from services you choose to use, such as Google Sign-In. The mobile app does not offer public employee registration; accounts are provisioned by an employer or authorised company administrator.
4. Why we use information
- To authenticate users and provide the HR features enabled by their employer.
- To record attendance and enforce an employer-configured office geofence.
- To administer employee profiles, requests, approvals, payroll, payslips, reports, and notifications.
- To secure the service, prevent misuse, investigate incidents, and maintain audit records.
- To provide support, maintain reliability, comply with law, and enforce our agreements.
5. Location information
The EasyHRMS mobile app requests location only while the app is in use and only when an employee initiates an attendance action that needs location. Location may be compared with the assigned office geofence and stored with the attendance record. EasyHRMS does not use background location tracking and does not use location for advertising.
6. Google Sign-In and notifications
If you choose Google Sign-In, Google provides an identity token and basic account identifiers so we can authenticate an already provisioned EasyHRMS account. Push-notification delivery may involve Expo and Google Firebase Cloud Messaging. These providers process technical identifiers according to their own terms and privacy notices.
7. Sharing and disclosure
Information is available to authorised users in your company according to roles and permissions. We may use vetted infrastructure, email, authentication, document storage, and notification providers to operate the service. We may also disclose information when required by law, to protect users and the service, or as part of a business transaction subject to appropriate safeguards. We do not sell personal information.
8. Storage, retention, and deletion
We retain information for as long as the company account is active, as directed by the subscribing company, and as needed for payroll, tax, employment, security, dispute, backup, and other legal obligations. Deleting an account may not require immediate deletion of records that an employer or law must retain. When deletion is appropriate, information is removed or de-identified through controlled processes, including expiry of backups according to their lifecycle.
9. Security
We use access controls, company-scoped data isolation, encryption in transit, secure mobile token storage, logging, and operational safeguards designed to protect information. No system is completely secure, so users must protect their credentials and promptly report suspected unauthorised access.
10. Your choices and rights
You may ask to access, correct, or delete eligible personal information. Because most employee information is controlled by your employer, we may coordinate with your company’s authorised HR team and verify your identity before taking action. Submit a correction or deletion request or contact us using the details below.
11. Children
EasyHRMS is a workplace service and is not directed to children. Employers must only provision accounts and enter information in accordance with applicable law.
12. International processing and legal compliance
Service providers may process information in locations other than where you live. Where required, we use contractual and organisational safeguards and process information according to applicable agreements and laws.
13. Changes to this policy
We may update this policy when our services or legal obligations change. The effective date above identifies the current version. Material changes may also be communicated through the service or your employer.
14. Contact us
Email [email protected], call +91 85271 11200, or write to 3rd Floor, Rajhans Market, A 318, Kala Pathar Rd, Orange County, Ahinsa Khand 1, Indirapuram, Ghaziabad, Uttar Pradesh 201014.